Board Meeting Minutes

Town of Clermont
Town Board Meeting
November 6th, 2023

The Clermont Town Board held their regular monthly meeting on Monday November 6th, 2023 at the Town Hall. Those presents were Supervisor Staats, Councilman Robert Desmond, Councilman Kris Gildersleeve, Councilwoman Dawn Brownson and Councilwoman Lindsey Lusher Shute.

1. Call Meeting to Order @7PM by Supervisor Staats with the Pledge of Allegiance.
2. Presentation by Germantown Central School Superintendent Bragg and Business Administrator regarding GCS Capital Project. Handouts were provided with key information, timelines and dates. Public Hearing will be held on November 15th, 2023 at 6:30PM. Bond Vote will be held on December 19th, Noon to 9PM. A public comment and Q&A session followed.
3. Approval of prior Town Board Meeting Minutes-
   • Approval of October Minutes, Motion to accept by Councilman Desmond, Seconded by Councilwoman Gildersleeve. All in Favor So Carried
4. Written communications/Mail review

Clerk Report

• Total for General Fund $2475.81
• NYS Ag & Mkts $1.00
• Total report for October 2023 $2476.81
• Mail Review-None
• Web Committee-None

5. Committee Reports and Updates
   • Bob-
     • Report on Highway department-
   • Lindsey
     • Playground committee will meet in person at Town Hall on 11/19 at 1PM
   • Kris
     • Recycle copier (s)- He has been unable to connect salesman regarding removal due to a series of missed calls and Vacation.
   • Dawn-
     • No response on the historic value of the doors at Town Hall yet
     • AEDs seem to run approximately $1700, more information will be available at December’s meeting
     • Thank you to Chris Nolan for stepping in and assisting with the artifact investigation

6. Old Business
   • Park update-All plantings are done. Thank you to Denis Collins and volunteers for clean up? We will wait and see how the flowers bloom Spring/Summer 2024. Lehans is done for the season.
   • Mary Howard provided update on progress for Comprehensive Plan-
     • Draft out for review, public hearing to be held on Monday, November 13th. Additional public hearing for adoption most likely will be in January 2024. The Comp Plan will need to go to the County for review prior to adoption. Discussion regarding sidewalks/crosswalks and the need for a traffic study.
   • Stahl Bridge Update- Timeline
     • Bid Opening 11/9/23
     • Project start March/2024
     • Project completion November/2024
   • Revenue update-
     • Sales Tax check $165,256, just short of 2022
     • Mortgage tax down for the year latest check $22806

7. New Business
   • Local Law 1 of 2023-A local law establishing income levels for real property tax exemptions for senior citizens -Public Hearing held prior to board meeting

Motion made to adopt Local Law 1 of 2023 by Councilman Gildersleeve, Seconded by Councilwoman Brownson, Town Board polled. All in favor. So Carried.

1. Local Law 2 of 2023- A local law establishing income levels for real property tax exemptions for persons with disabilities and limited income -Public Hearing held prior to board meeting

Motion made to adopt Local Law 2 of 2023 by Councilwoman Brownson, Seconded by Councilwoman Lusher Shute, Town Board polled. All in favor. So Carried.

1. Local Law 3 of 2023- A local law establishing income levels for real property tax exemptions for volunteer firefighters and ambulance workers pursuant to 466-A of the Real Proper Tax Law -Public Hearing held prior to board meeting

Motion made to adopt Local Law 3 of 2023 by Councilman Desmond, Seconded by Councilwoman Lusher Shute, Town Board polled. All in favor. So Carried

1. 2024 Budget-Public Hearing completed prior to Board meeting

Supervisor Staats read the Budget Highlights-Motion made to adopt 2024 budget by Councilman Desmond, Seconded by Councilwoman Lusher Shute. All in favor.

Surplus of old tractor when new tractor is functional. Motion to approve Councilman Gildersleeve, Seconded by Councilwoman Brownson

1. Motion made to re appoint Jennifer Phillips to the Smart Climate County task force for a 2-year term by Councilwoman Lusher Shute, Seconded by Councilman Desmond. All in Favor. So Carried.
2. Motion made to re appoint Mary Howard to the Board of Assessment Review for the term ending 9/30/2028 by Councilwoman Lusher Shute, Seconded by Councilman Gildersleeve. All in Favor. So Carried.

8. Supervisors Report-
   • County Budget report will be at December meeting
   • Thank you to the Town Custodian Barbra Rivenburg. The building is always cleaned and decorated.

9. Motion To Pay Abstracts
   • Motion to pay General abstract #11 Vouchers #271-300 $38,944.16 By Councilman Gildersleeve Seconded by Councilwoman Lusher Shute. All in Favor. So carried.
   • Motion to pay Highway abstract #11 Vouchers #127-140 $7,836.65 By Councilwoman Lusher Shute Seconded by Councilwoman Brownson. All in Favor. So carried.
   • Motion to pay Trust & Agency abstract #4 Vouchers #6-9 $648.99 By Councilwoman Brownson Seconded by Councilman Gildersleeve. All in Favor. So carried.
   • Motion to pay General Prepaid abstract #11A Vouchers #268-270 $222.83 By Councilman Desmond Seconded by Councilman Gildersleeve. All in Favor. So carried.

Public Communication/Comments to Board-

Comprehensive Plan-No invoice since August

Considerably less traffic on Commons Road with Stahl Bridge Closed

Will the sign out front be repaired/cleaned. Included in budget to be replaced.

Motion to adjourn at 8:17PM by Councilman Gildersleeve Seconded by Councilwoman Lusher Shute. All in Favor. So carried.

Respectfully submitted.
Tracey J Gallant
Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

October 25, 2023

The Clermont ZBA held its regular meeting on Wednesday, October 25, 2023 at 7:30pm at the Town Hall. The meeting started with a salute to the flag. Members attending were Luke Kumburis, Ben Peacock, Don Van Wagner, and Lee Gallant. In the absence of Hank Himelright, Luke Kumburis conducted the meeting.

Luke Kumburis asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, August 23, 2023. A motion was made by Lee Gallant, seconded by Don Van Wagner, to approve the August 2023 minutes. All in favor. So carried.

Discussion was held regarding moving the date of The November 2023 meeting from November 22 to November 29 due to Thanksgiving. Motion was made by Lee Gallant, seconded by Don Van Wagner, to move the November 2023 to November 29, 2023. All in favor. So approved.

With no other business, motion was made by Don Van Wagner, seconded by Ben Peacock, to adjourn. The meeting adjourned at 7:45pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT PLANNING BOARD

October 11, 2023

The Clermont Planning Board held its regular meeting on Wednesday, October 11, 2023 at 7:30pm at the Town Hall. Those in attendance were Larry Saulpaugh, Mary Howard, Jennifer Phillips, Tom Jantzen, Jesse Cutaia, and Nathan Hempel.

After review of the September 13, 2023 minutes, motion was made by Nathan Hempel, seconded by Tom Jantzen, to approve the minutes as correctioned. All in favor. So carried.

There was no old business.

Billy Cole, 3541 Route 9G, Clermont, Tax Map ID#190.-1-4, came before the Board seeking information regarding using Building #4 at the self storage units for a climate controlled environment. Spray foam insulation, radiant heat and air conditioning would be installed. He was referred to the ZBA for clarification of the proposed change. He will return to the Planning Board with further information.

With no further business, a motion was made by Mary Howard, seconded by Nathan Hempel, to adjourn. All in favor. So carried. The meeting adjourned at 8:10pm.

Respectfully submitted,
Desiree M. Webber, Secretary

Town of Clermont
Monthly Meeting
October 2, 2023

The Clermont Town Board held their regular monthly meeting on Monday, October 2nd at the Town Hall. All Town Board members present.

1. Call Meeting to Order @7PM by Supervisor Staats with the Pledge of Allegiance.
2. Approval of prior Town Board Meeting Minutes- Motion Made by Councilwoman Brownson, Seconded by Councilman Gildersleeve. All in Favor. So carried.
3. Written Communications
   • Town Clerk Report
     • Total for General Fund $2603.46
     • Total for Ag & Mkts $7.00
     • Total report for September 2023 $2610.46
   • Mail Review-
     • Central Hudson Public Statement Hearings
     • Hazardous Waste Day/Food Scrap program
     • Office for the Aging Public Hearings for Budget
   • Web Committee-None
4. Committee Reports and Updates
   • Councilman Desmond-
     • Highway department satisfied with Loader repair
   • Councilwoman Lusher Shute
     • Berm planted at entrance
     • Planned painting of sport courts for October 8th, weather permitting
     • Dedication plaques have been placed on benches
     • 2 additional benches and bike racks yet to be placed
     • Park Committee currently fund raising for the Match program
     • Town of Livingston has responded that at this time there is no ability to accommodate Clermont residents at Twin Lakes due to parking issues etc.
   • Councilman Gildersleeve
     • New Printer/Copier installed-No response yet regarding recycling old printer
   • Councilwoman Brownson-
     • Reached out to Architectural Historians regarding front doors to Town Hall
     • Contacted Germantown Historian regarding Roe Jan dig location
5. Old Business
   • Comprehensive Plan update-Mary Howard unable to attend. Reported by Supervisor Staats
     • Draft Plan is expected to be ready for November Meeting
   • Painting of Town Hall-Almost completed
   • Electrical Work – Most lights are installed
6. New Business
   • Local Law exemptions-Need for Public Hearings in November
     • Local Law#1 Seniors-Public Hearing 11/6/23 at 6:45 PM
     • Local Law#2 Low Income/Disabilities-Public Hearing 11/6/23 6:48 PM
     • Local Law#3 Volunteer Firefighters/Ambulance Workers-Public Hearing 11/6/23 6:51PM
   • Tentative/Preliminary Budget
     • No Tax increase to residents
     • Town Building Upgrades/Maintenance
     • 2% Raises

Motion to accept Tentative Budget as Preliminary Budget of 2024 by Councilman Gildersleeve Seconded by Councilman Desmond. All in Favor. So Carried.

Public Hearing for Preliminary Budget will be held on Monday, November 6th at 6:55 PM, with General Town Board Meeting to immediately follow.

7. Motion To Pay Abstracts
   • Motion to pay General abstract #10 Vouchers #253-267 $17,380.05 By Councilwoman Lusher Shute Seconded by Councilman Gildersleeve. All in Favor. So carried.
   • Motion to pay General Prepaid abstract #10a Voucher #250-252 $241.64 By Councilman Gildersleeve Seconded by Councilman Desmond. All in Favor. So carried.
   • Motion to pay Highway abstract #10 Vouchers #116-126 $7,003.76 By Councilwoman Brownson Seconded by Councilman Desmond. All in Favor. So carried.
8. Supervisor Report
   • Thank you to the Park Committee for all their work
   • Thank you to Court Clerk Lee Gallant for his help with upgrades via the Grants.

Public Communication/Comments to the Board

Park Committee appreciates the support of the Board.

Motion made to enter executive session by Councilman Gildersleeve Seconded by Councilwoman Lusher Shute at 7:29PM-No further business to be conducted after executive session.

Motion made to exit executive session by Councilman Gildersleeve Seconded by Councilman Desmond at 7:38PM. Motion to adjourn at 7:39PM by Councilman Gildersleeve Seconded by Councilman Desmond. All in Favor. So carried.

Respectfully submitted.
Tracey J Gallant
Town Clerk

No September 2023 ZBA meeting held.

CLERMONT TOWN BOARD
BUDGET WORKSHOP
SEPTEMBER 19, 2023

The Clermont Town Board held a budget workshop on the 2024 Budget on Tuesday, September 19th, 2023 at the Town Hall. Those in attendance were Supervisor Staats, Councilman Desmond, Councilwoman Brownson, Councilman Gildersleeve and Councilwoman Lusher-Shute.

Supervisor Staats opened the workshop and went through all the budget and revenue accounts in the General and Highway funds.

Discussion regarding Salaries:

SALARIES OF TOWN OFFICIALS

SUPERVISOR $ 5,800.00
TOWN BOARD (4 Members each getting $2,700) $10,800.00
TOWN CLERK $ 9,200.00
TOWN JUSTICES (2 Justices each getting $5,900) $11,800.00
TAX COLLECTOR $ 4,900.00
SUPERINTENDENT OF HIGHWAYS $56,580.00
BUILDING INSP/CODE ENFORCEMENT OFFICER $15,000.00
ASSESSOR $16,500.00

*Salary increases were approved for 2 full time highway employees

The following are the changes that have been suggested:

GENERAL APPROPRIATIONS
Town Board
A1010.4 contractual – increase from $500 to $1000.

Justices
A1110.11 Personal Services-Clerk $4700 to $4800
A1110.43 Court Security- Decrease $5000. To $1000

Supervisor
A1220.4 contractual-Increase from $11,000 to $12,000.

Tax Collection
No Change

Assessor
A1355.4 Contractual Expenses – Increase from $1000 to $1500.

Town Clerk
A1410.12-Personal Services-Deputy-Increased from $1000 to $1500

Buildings
1620.1- Personal Service Increase from $1950 to $2000
1620.4 – contractual – increased from $50,000 to $60,000
1620.41- contractual/oil – Decrease from $8000. to $7000
1620.42- contractual/electric – increased from $3000 to $4000

Special Items
A1910.4 Unallocated Insurance Increase from $18,000 to $20,000
A1920.4 Municipal Assoc Dues Decreased from $800 to $600

Control of Dogs
3510.10 increased from $4425 to $4500

Zoning
A 8010.1 Increased from $5600 to $5900

Planning
A8020.1 Increased from $7300 to $7700

Respectfully submitted,
Tracey J Gallant
Town Clerk